SOUTHERN PARK COUNTY FIRE PROTECTION DISTRICT 
  
                                    Minutes for Jan. 7, 2010 Public Meeting 
  
  
1)    Call to order 
7:10pm call to order 
Attendees: 
Board members Sam Calanni, Amy Mason, Harry Gintzer, Anita Long, Kathy(Flip) Boettcher, 
Department members Chief Gene Stanley, Executive Officer Larry LePage, 
Auxiliary President Joan LePage,  Secretary to the Board Richard Rogers 
  
2)    Introduction of guests 
No guests were present. 
  
3)    Approval of Agenda 
Moved by Amy, seconded by Flip, unanimously approved. 
  
4)    Approval of Dec. meeting minutes 
Harry moves, seconded by Amy, unanimously approved. 
  
5)    Directors and Chief Reports 
Treasurers Report 
Anita distributed Check Register, Balance Sheet, Profit and Loss Performance for December, Approved Budget for 2010, Quick Overview of 2009 Actual vs. Budget, Actual vs. Budget for 2009, and 12 Month Actual reports.  All financial reports are attached to these minutes. 
No supplemental budget required.   Anita will verify. 
Reports accepted as submitted. 
Public Relations 
November minutes sent  to Seth and Randy and published.   
Newsletter ideas by Anita distributed, discussion of newsletter contents and ideas: 
Article in Flume to be quoted or referenced.  Other suggestions: 
Article thanking people no longer here. 
Small financial summary in each newsletter.  YTD, actual vs. Budget may be put on web site. 
Article from Auxiliary . 
Anita feels newsletter may be ready by February or March. 
Ex Board Member, Jim Tubbs is helping to obtain business ads. 
        Harry presented recruiting posters. which had been posted at the Christmas Community social.             
Regulatory matters 
Anita presented list of required reports, which were submitted and receipt documents received.  
Contact list was submitted as required.  A letter received from DOLA with there latest Contact information is far outdated.  Sam will contact DOLA to rectify. 
Map submission is complete. 
Paper copies submitted to DOLA, clerk and recorder and assessor. 
Digital copies submitted to DOLSA by the County GIS department. 
Intergovernmental agreements must be submitted to DOLA by Feb 1st including  mutual aid agreements. 
Chiefs Report 
Attached to minutes.  The Chief reported that CSFS had approved a $1,000 , 50/50 grant for GIS laptops.  Larry Lepage reviewed the District's Incident Reporting by month for 2008 and 2009. 
One time use of credit card for Aaron to attend fire academy approved. 
Aux Report 
Christmas party was a dissappointment because of a small turnout.  However, the people who did attended appreciated the party.  Discussed some ideas to get more community and children  involvement for future events. 
  
  
6)     Old Business 
CSFS Grant Application (laptops) – discussed with chief report 
District map – already discussed 
May election – board members (Anita, Amy, Harry) to self-nominate by Feb 26.  MaryAnn Melvin has calendar. 
Highway 9 Plowing schedule – CDOT letter asking for emergency procedures sent. 
Internal Audit – team consists of;  Jack Lawrence, Mary Ann, Harry, and Anita 
  
7)    New Business 
Meeting dates for 2010 public meetings have been posted at fire stations, clerks office. 
Resolution submitted and adopted that : "...all monthly public meetings of the SPCFPD will be held on the first Thursday of each month at Station #1 at 7;00pm." 
  
8)     Public Input
No public input 
  
9)    Adjourn Public Meeting 
8:20 adjourned. 
  
Respectfully submitted: 
Richard Rogers, Secretary