Southern Park County Fire Protection District
    Minutes March 4, 2010 Public Meeting

1)Call to order- the meeting was called to order by Chairman Calanni at 7:06 PM.
 Board Members Present: Sam Calanni, Anita Long, Kathy Boettcher, Amy Mason, Harry Gintzer and Richard Rogers, Secretary
Department Members Present: Fire Chief Gene Stanley, Deputy Chief Aaron Mandel,  Larry LePage, Joan LePage.

 2) Introduction of guests
Mary Ann Melvin, Designated Election Official, Donovan Johnson, volunteer fireman, Michael Graves, candidate for sheriff, Seth Stahlman, web master, and Ron Melvin.

3) Approval of Agenda
 The agenda was modified with the addition of the Annual Operating Plan under old business.  Approval of the modified Agenda was moved by Amy Mason, seconded by Anita Long and passed unanimously.

4) Approval of Feb. meeting minutes
Chief’s approval for donated equipment was discussed and clarified. Harry Gintzer moved and Flip Boettcher seconded a motion to accept the minutes as submitted.  The Motion passed unanimously.

 5) Directors and Chief Reports
--Treasurers Report: Anita Long submitted and reviewed the monthly financial reports along with a written “Quick Overview” of actual v. budget and a Treasurers Report Summary Sheet of noteworthy items.  The Summary Sheet was corrected to show that check #6084 was issued for the alternator repair of Unit 982 rather than Med 91.  She also clarified the timing and payments to Amerigas for propane.  The reports were accepted as submitted.  All reports are attached to these minutes.

--Public Relations: The March Newsletter has been completed with 400 copies stamped and ready to be mailed.  Additional copies will be placed at the Guffey Public Library and at Station 1 to be available to the general public.  Anita Long thanked those who helped her with submission of articles, solicitation of ads, and preparing the newsletters for mailing.

--Regulatory matters: Board Members were provided with bound copies of, “Accountants’ Compilation Report” and “Application for Exemption from Audit”.  These reports have been sent to the State Auditor and receipt has been acknowledged. 

--Chiefs Report: Ute Pass Ambulance has changed its name and a new mutual aid agreement, prepared by Ute Pass, is being processed.  He also reported on the status of the CSFS grant, fire inspections of the Peaceful Henry’s building, summarized the fire and medical runs for the month, and advised of a grant writing volunteer.  Copies of his Report are attached to these Minutes.

--Aux Report: Joan Lepage reported that the Auxiliary will meet at Station 1 at 1 PM on April 6.  The members of the Auxiliary will be listed in next newsletter.

 6) Old Business

--CSFS Grant Application (laptops): Finalization of the installation of these GPS Computers in selected Apparatus is being held up until the needed data is received from the County GIS Dept.

--May Election: Mary Ann Melvin, DEO, briefed the attendees on the status of the Special District May election.  She reported that our District has 3 candidates for 3 vacant positions and therefore an election is unnecessary and will be officially cancelled.  Amy Mason, Anita Long, and Harry Gintzer have been elected and will take their new Oath’s of Office after May 4.  Amy Mason will post election cancellation notice in Fairplay at the County Clerk’s Office and in Guffey at the Library, Post Office, and Fire Station 1.  Mary Ann will post the cancellation in the legal notice section of the Flume.  Mary Ann will also submit the required election documents to DOLA by mail.  DOLA will no longer accept email submissions.

--DOLA Contact List: DOLA has not yet updated our District’s Contact List.  

--DOLA web page link: Information required for the Link has been submitted twice to DOLA.  Law for dissemination of the District’s Transparency Notice requires this link.  Anita Long will pursue membership in the Special District Association that will also meet the law requirement for web page linkage.

--Highway 9 plowing: Neither Gene nor Sam has received any information from CDOT for procedures during emergencies.

--Annual Operating Plan: Chief Stanley reported that the Plan dealing with responsibilities for wildfires and payment for support is under review.  He is part of advisory committee preparing the plan, which the County Commissioners will sign.  He reported that the first air drop free and subsequent drops will be paid by the county if properly processed.   Any fire within district boundary that is not on federal land is the district’s responsibility.  State has no responsibility for expense on fires on State property.  A State Emergency Fire Fund is available to help defer expenses.

 7) New Business

--District email list: A lengthy discussion was held on the best way to organize the District’s web page to allow Residents to receive District information directly by email and to select what type of information they would like to receive.  The Newsletter will be available on the web site and is one choice for direct email to District Members.  This effort is a work in progress.

8) Public Input

--Mary Ann Melvin briefed the Attendees on the date (March 16) of the Precinct 6 Caucuses, encouraged all to participate and reminded the group that in most cases the primary is a contested election whereas the general election is usually uncontested for County Offices.

--Ron Melvin initiated a brief discussion on included and excluded properties within the District.  This discussion followed a question to the Chief regarding which of the monthly call outs were billable. 

--Park County Sheriff Candidate Mike Graves gave a brief presentation of his candidacy and answered a few questions from the attendees.

9) Adjourn:  The Public Meeting was adjourned at 8:36 PM

10) Executive Session: The Board went into an executive session to discuss personnel matters.

Respectfully Submitted,


Richard Rogers, Secretary