SOUTHERN PARK COUNTY FIRE PROTECTION DISTRICT MINUTES of May 6, 2010 Public Meeting 1)Call to Order: Chairman Calanni called The meeting to order at 7:08 p.m.. 2)Attendees: Board members Sam Calanni, Anita Long, Flip Boettcher and Harry Gintzer were present. Amy Mason was excused because of conflicting R2 School Board duties. Secretary Richard Rogers was excused while recovering from a ranch accident. Department Members present included Chief Gene Stanley, Deputy Chief Aaron Mandel, Executive Officer Larry LePage, Auxiliary President Joan LePage, Lt. Don Felton, Chief Engineer Jim Ivy, and Web Master Seth Stahlman. No other guests were in attendance. 3)Approval of Agenda: Anita Long moved and Harry Gintzer seconded a motion to approve the agenda as presented. It passed unanimously. 4) Approval of April Minutes: Flip Boettcher moved and Anita Long seconded a motion to approve the April Minutes as submitted. It passed unanimously. 5)Directors and Chief Reports Treasurers Report-Anita Long presented the Treasurers Report which included a Summary Sheet, Monthly Check Register, Quick Overview of YTD Actual v. Budget, Balance Sheet, and Profit and Loss v. Budget Detail. These Reports are attached to these Minutes. She explained and summarized that all accounts were within acceptable limits. Her reports were accepted as submitted. Public Relations- A discussion was held on recent web page postings including suspension of recycling, controlled burn in Pike Trails, severe fire danger, and the need to post the recent election results. Anita Long suggested September as the target date for the next Newsletter publication. Regulatory Matters- Sam Calanni reported that a negative report to DOLA of non-rated public securities was not required and no other regulatory submissions are pending. Chief’s Report- Chief Stanley updated the Board on the C.S.F.S. grant and explained that Larry LePage would demonstrate the system later in the meeting. He also reported that the Ute Pass MOU has not yet been received, that the Office of Emergency Management had agreed to provide emergency supplies for 20 persons, and that the Red Cross had provided him a contact point for future stranded motorists or other emergencies. He reported on his discussion with Greg Winkler of DOLA and the need to update our District’s grant request for a possible release of grant money later in the year and of the possibility of a fire mitigation grant from the Upper South Platte Water Conservancy District. Fire/medical activity was relatively slow during the month with 2 fire runs and no medical runs. Representatives from the Pueblo Dispatch Center will give a presentation next Tuesday (training session) and he urged all Board Members to attend. A copy of the Chief’s Report is attached to these minutes. Auxiliary Report- Joan LePage reported that the County Inspectors will be on site on May 13 to inspect our two Ambulance units. She believes that all is in order. The annual Social and Yard Sale is scheduled for June 3, 4, and 5. She advised the Board that she and her husband Larry LePage would be stepping down from their positions in the Auxiliary to allow them to travel the country in their RV which they have put off for some time. 6)Old Business CSFS Grant Application- Larry LePage gave a presentation of the Mapping Computer Project which will be used by the District. The system appears well suited for property location with variable methods of inquiry. He summarized the expected costs and because the costs are well below the grant limits it was suggested that he consider purchasing a 7th unit (6 units were originally planned). This 7th unit to be located at Station 1 so the response location could be displayed for all and possibly as a spare should a mobile unit become defective. He urged attendees to thank the County GIS Director, Craig Barraclough, for his hard work in preparing the computer information. Ute Pass MOU- Covered in Chief’s Report. Not yet available. Recycle Problem- It has been determined that the service cannot be provided to the general public through any local vendors. The District will continue with its current waste disposal contract. Supplies for stranded travelers- Covered in Chief’s report. The County OEM/Red Cross will provide supplies for 20 persons. These supplies to be stored in the Nurse Office at the Community Center. SDA Membership- A brief discussion was held on the costs and advantages of belonging to the SDA. Membership annual costs are in the $300 to $400 range. The issue died for lack of a formal motion. Election Results-Legal Notice- Anita reported that she had received confirmation from the Flume that the proper notice had been published. Previously, Mary Ann Melvin the Election DEO, had confirmed that she had sent to DOLA, by mail, the required documents. 7)New Business Oath of Office- As Chairman, Sam Calanni administered the Oath of Office to newly elected Directors Anita Long and Harry Gintzer. He had previously administered the Oath to Amy Mason. Sam will send copies of the signed Oaths and proof of Bonding Insurance to DOLA. Approval of Drug Testing Policy- Policy No. 101 which requires all paid employees of the District to participate in a random drug screening program was reviewed and discussed. Flip Boettcher moved and Anita Long seconded a motion to adopt the Policy. It passed unanimously. Insurance Rate Increase- Anita advised of a slight increase in the District Workers Compensation premium. Because the new premium exceeded the budgeted amount it is necessary that the Board approve the new cost of $4872 per year. Harry Gintzer moved and Flip Boettcher seconded a motion to approve the new premium. It passed unanimously. Unit 952 Storage Box and body repair- The Board ratified these expenditures which had been previously discussed. District Capital Asset Plan- Sam Calanni will take responsibility for updating the District Plan. Chief Stanley will take the responsibility for performing the Facility and equipment inventories required by the Plan. This Plan must be in place for the District to be considered for any Grant Applications. Inclusions for 2010- Sam Calanni reported that he is preparing to begin the process for Inclusion in our District. Property Owners for whom we have Inclusion requests are: Dr. Stuart Agres, Ron Pike, and Richard Kilday. Anita Long will follow up with Wanda Eppes whom we believe has an interest in including her property. The legal notice announcing the public hearing on these inclusions will be posted in the Flume prior the June meeting. 8)Public Input: Seth Stahlman asked about the status of consideration of a retirement contribution for District Volunteers. It was generally agreed that funds were not available at this time to consider this benefit, however if the District received income from wildfire apparatus deployment this year, the issue would be revisited. 9)Adjourn: The meeting was adjourned at 8:29p.m. 10)Executive Session: An executive session was held to discuss personnel matters. Respectfully Submitted: ____________________ S.J. Calanni, Acting Secretary