SOUTHERN PARK COUNTY FIRE PROTECTION DISTRICT Minutes of the September 2, 2010 Public Meeting 1)Call to order Chairman Sam Calanni called the meeting to order at 7:09pm. 2)Attendees and Guests: Board members: Sam Calanni Chairman , Amy Mason, Kathy (Flip) Boettcher, Harry Gintzer, Anita Long Secretary Richard Rogers Department Members: Chief Gene Stanley, Executive Officer Larry LePage, Joan LePage Auxiliary President Dave Tilton Guests: Barbara Felton 3)Approval of Agenda: Modified to include: Appointment of 2011 budget committee under New Business. Amy moved to approve, Flip seconded. No discussion. Approved unanimously as modified. 4)Approval of August meeting minutes: Chief’s report adopting National Fire Codes should refer to CRS 16-8-104 rather than CRS 15-8-104. Flip moved and Harry seconded the motion. There was no discussion. Unanimously approved as corrected. 5)Directors and Chief Reports Treasurers Report -Anita presented the Treasures’ reports. Summary page and financial reports are attached to these minutes. She also provided a 3-year comparison of the General Fund for planning purposes and a preliminary copy of a Certification of Valuation by Park County Assessor. Treasurer’s report accepted as submitted. Public Relations-Anita contacted Rita for newsletter items. Gene has submitted article to Rita. No concern for newsletter coming out in October. Regulatory matters (mil levy/budget /dist map) - all must be completed by January 1. Budget must be submitted by October 15. Reports to be completed by in-house staff. Chiefs Report Chiefs report attached to these minutes: Highlights included: Guffey Gorge is becoming a very popular visitor site. There are current problems with parking. Gene is in contact with BLM on medical coverage and other potential emergencies. BLM will have a summit meeting this fall to recommend closing the site because of inadequate parking and other safety concerns. Sheriff department has monitored the parking and issued tickets. Plains&Peaks Mensa Assoc. is asking for $200 donation from the District to help refurbish a path to pool. Discussion followed on donations made by the board. No donation is possible at this time because of legal and budget considerations. Amy moved to decline request for donation, and Anita seconded the motion. No further discussion. Passed unanimously. Service Quality Evaluation Cards – suggest using postcard type document because of low volume. Gene will try different cards, and continue planning for the evaluation cards. Motion to proceed: Harry moved, Amy seconds. Passed unanimously. Cell Phone Amplifier – Purchase of a single unit was authorized last month. Reception is spotty west of Hwy 9. Does not work in caldera but reception is good at higher elevations. However, a big improvement over the current satellite phones. Motion to procure 3 additional units to replace satellite phone: Anita moves to purchase 3 additional units at $400 and Flip seconded the motion. Discussion covered cost savings over satellite phone. Use for personal use is okay, personal use of cell phone for department business may be reimbursed, if separate bill is provided. Motion passed unanimously Chief truck to go into shop for repair of hail damage and the Med 91 ambulance will be repaired next. Personal vehicle involved with hail damage belonged to Don Felton and he has provided a repair estimate, which will be forwarded to the Insurance Carrier. Gurneys – one gurney not adequate because of j-hook not usable, a replacement was given to department at no cost. We now have 3 gurneys to get rid of, 2 are worthless, and 1 isn’t worth very much. The Chief will determine a safe disposition for the 3 excess units. MRE’s – RedCross has a budget shortage and can not supply the MRE’s this year. Fire Station has some food on hand at all times to carry us through emergencies. All parties have signed the Ute Pass Mutual Aid Agreement. CSFS Grant – Larry suggests submitting bill at this time, no additional spending foreseen. Gene will submit final bill. Anita moved to submit vouchers and expenses already incurred and complete the grant and Amy seconded the motion. Discussion, no other items to purchase with this grant money. Passed unanimously. 2011 July 4th fund raiser- No objections, no issues with permits and fees and liquor permits (1 day). Need about 60 days lead time for permits. No problems with local businesses. Event would be an auxiliary function. Deputy Chief enrolled in FFI classes to obtain required certification. Motion by Anita to approve over $500 to Pikes Peak Community College, Harry seconded the motion, which was approved unanimously. Auxiliary Report: Pot luck on November 20 for department. Training night to help put up Christmas lights. Christmas light contest and party December 18. July 2nd, Saturday night, planning on evening activities. Sept 11 is all day training, auxiliary will provide lunch. 6)Old Business CSFS Grant Application (Grant reimbursement status) – covered in Chief’s report. Ute Pass Medical MOU – completed item covered in Chief’s report. District Capital Asset Plan – Sam provided copies of the completed Plan and explained the rationale for the 3 items to be purchased in the 2011 Plan Year. Anita suggested that we defer approval of the Plan until the Budget Committee has completed its work on the 2011 Budget. Motion to table to give more time to study was made by Anita and Harry seconded the motion. Unanimously passed. Ballot Issues (amend 60/61&prop 101) – will be on November ballot. Passage of these issues could cause $15,000 to be lost to department annually as well as significant revenue losses if the deBrucing election of 1999 must be rescinded. Chief Stanley briefly reviewed a few measures that could be taken if the voters approve the issues and the District’s income is reduced significantly. Sam presented a Resolution opposing these issues – Resolution #9/10 (copy attached to these minutes). A discussion on whether or not the Board should board take a position was held. The Chairman reviewed the legal opinion of our law firm. District can take a position, but cannot spend money. Resolutions are legal. Adding resolution to web site or newsletter is okay. Cannot expend funds. Gene would like to use newsletter to describe services lost if this passes. Discussion followed on board members representing their opinions when public funds are spent while representing the board, and individual opinion. Amy moved to pass the resolution (attached to these minutes) and Anita seconded the motion. The Treasurer will prepare a budget plan for either contingency (pass or fail). Unanimously passed. MRE’s for Community Center – Red Cross will not provide. See details in Chief’s Report. Gurneys for Ambulance (disposal) - discussed in Chief’s Report. Hail damage repair/reimbursement – discussed in Chief’s Report 7)New Business Ratify approval for costs for Chief’s Truck and Ambulance – motion to approve costs, moved by Harry, seconded by Amy and passed unanimously. Cell phone trial – motion passed in chiefs report. Quality of service feedback form – motion to proceed given to Chief. Adoption of IFC Standards – Park County believes SPCFPD has adopted IFC standards. We can not find any documentation that the District ever adopted IFC or the UFC. Discussion: Can old buildings be grandfathered in? Should district adopt IFC? CRS16-8-104- will sheriff enforce this statute? Enforcement obligations if adopted? Waiting response from undersheriff on the CRS question. The Chairman will obtain a legal opinion. Appointment of 2011 Budget Committee: It was moved by Harry and seconded by Amy that the Budget Committee be composed of Treasurer Long, Chief Stanley, Chairman Calanni and Deputy Chief Felton. No discussion. Passed unanimously. Anita suggested Sept 16 or 17 for the meeting. Sept 17 would be the best date for Deputy Chief Felton because of FF1 Classes. 8)Public Input - none 9) Adjourn Public Meeting – adjourned at 9:00. 10) Executive Session (if needed) – executive session was held to discuss a personnel issue. Respectfully Submitted: _________________________ Richard Rogers, Secretary