SOUTHERN PARK COUNTY FIRE PROTECTION DISTRICT

 Minutes of the Oct. 7, 2010 Public Meeting


1)The Meeting was called to order at 7:00 p.m. by Chairman Calanni

2)Attendees included Board Members Sam Calanni, Anita Long, Amy Mason, Flip Boettcher, and Harry Gintzer.  Secretary Richard Rogers was absent.  Also present were Chief Stanley, and Volunteers Larry LePage, Joan LePage and Seth Stahlman.

3)Approval of Agenda: The proposed Agenda was modified by adding a “Resolution to establish a Capital Reserve Fund” to new business.   Amy Mason moved and Harry Gintzer seconded approval of the revised Agenda and the motion passed unanimously.

4)Approval of Sept. meeting minutes: Harry Gintzer moved and Flip Boettcher seconded approval of the September minutes as submitted by the Chairman in the absence of Secretary Richard Rodgers.

5)Directors and Chief Reports
Treasurers’ Report: (copy attached) Anita Long submitted and reviewed the Treasurers Report.   In summary expenses for the month and YTD were less than budgeted and monthly and YTD income was more than budgeted resulting in YTD income of $22,508 more than budgeted.  She will revise the summary page to show the net profit from Services Income (reduced by related expenses) from $5,733 to $3,149.  The Report was accepted as submitted. 
       Public Relations: Rita Baysinger has done an excellent job in preparing the final draft of the
       Newsletter and is missing only the dates of the Auxiliary events which Anita will get to her.  Anita 
       will handle the publication and distribution of the Newsletter. 
Regulatory matters: Mil levy certification, budget submission and District Map submissions are all required this calendar year. 
Chiefs Report: (copy attached) Chief Stanley presented the Chiefs’ Report.  Highlights of report included 3 medical and 8 fire runs during the previous month; a justification for the purchase of a high pressure air compressor; the need to resolve adoption of the International Fire Code; a discussion of revenues from Federal fires; two Guffey residents fined $1,000 each for fire ban violations; a donation from Jack and Linda Lawrence of $200; and a brief concern over attendees at EMT training which was deferred till the executive session.  He discussed fire code issues with the future repairs to the Guffey Charter School and reported that the Park County Dispatch Office had received recognition as the Dispatch Center of the Year.
Aux Report: The Auxiliary will sell street number signs at the Bull Moose this coming Saturday.  Upcoming Nov and Dec parties will be discussed at the next meeting.


6)Old Business
CSFS Grant Application: Reimbursement request has been submitted.
District Capital Asset Plan: Anita moved and Flip seconded a motion to approve the Plan.  During the discussion the suggestion to include the dollar amount for the Purchase of Station 2 land was approved.  The motion passed unanimously with this change.
       Ballot Issues (amend 60/61&prop 101): The Community meeting on these issues held at the School 
       last night was well attended and Chief Stanley gave an excellent presentation of the potential  impact 
       of these ballot issues to the Fire District.
       Gurneys for Ambulance (disposal): Amy Mason will dispose of the aluminum frames and donate
       the proceeds to the Good Samaritan Animal Group.
       Hail damage repair/reimbursement: All reimbursements received. Item closed.
       Quality feedback forms –Amy and Anita will assist the Chief with the development of these forms.
       Consider adoption of IFC: Sam will obtain a legal opinion on the risks of adoption v. non-adoption.   

7)New Business
Budget Committee Report: Anita reported that the Budget Committee had met 3 times and she presented the Proposed Budget.   She explained that at our CPA’s suggestion the budget was prepared 
as though Amend. 60/61 and Prop. 101 were not at issue.   If any of these ballot issues pass, an amended budget will need to be passed in 2011 once the impact of the passed amendments/proposition is more fully understood.
       Public Meeting on Adoption of Budget: The Budget will be considered and voted on at a Public 
       Hearing at our Nov. 4 meeting.  Copies will be available at Station 1, Guffey Library, and on the  
       District web page.  Sam will have a legal notice of the Public Hearing published at least 2 weeks prior 
       to the meeting. 
       Resolution to establish a Capital Reserve Fund: Anita explained the need for the Fund and provided 
       our CPA’s opinion on how this fund could be set up without severely restricting its use of these funds
       for other purposes with Board approval. She also provided a Resolution (copy attached) for the
       establishment of this fund.  Anita moved and Amy seconded a motion to adopt the Resolution, which
       passed unanimously.

8)Public Input: There was no Public input.

9) Adjourn Public Meeting 8:43 p.m.

10) Executive Session: An executive session was held to discuss personnel matters.



Respectfully Submitted,


S. Calanni/A.Mason, acting secretaries.