SOUTHERN PARK COUNTY FIRE PROTECTION DISTRICT Minutes for Dec. 2, 2010 Public Meeting Call to order at 7:17 p.m. by Chairman Calanni Attendees: Board Members Sam Calanni, Anita Long, Amy Mason, Flip Boettcher. Harry Gintzer has an approved absence. Also present were Chief Stanley, Auxiliary President Davis Tilton, Auxiliary member Barbara Felton and Candidate for Secretary Roberta Smith. Approval of Secretary: Amy Mason moved and Flip Boettcher seconded approval of Roberta Smith as Secretary. Vote unanimous. Introduction of Guests: Emily and Ryan Mason Approval of Agenda: The agenda was modified by adding Resolution to Appropriate Sums of Money to Old Business. Credit Card Status and 2011 Meeting Schedule added to New Business. Flip Boettcher moved and seconded by Anita Long to approve the modified agenda. Vote unanimous. Approval of Nov. meeting minutes: Anita Long moved and Amy Mason seconded approval of Nov. minutes. Vote unanimous. Directors and Chief Reports Treasurers Report: (copy attached) . Anita Long submitted and reviewed the Treasurer’s Report. In summary expenses for November and YTD were less than budgeted and monthly and YTD income was more than budgeted resulting in YTD income of $34,488 more than budgeted. Capital outlays are $16,193 less than budgeted because of the unspent $18,000 budgeted for the purchase of Station 2 land. The report was accepted as submitted. Public Relations: March date selected for issuance of newsletter. It was agreed that the next newsletter would be kept within the one stamp weight to minimize mailing costs. Regulatory Matters: Certification of Tax Levies for 2011 completed and signed by Anita Long. Special District Transparency Notice 2011 completed by Anita Long. 2011 Budget approved unanimously with Resolution to Adopt Budget signed by Chairman Calanni and Treasurer Long. Resolution to Appropriate Sums of Money for 2011approved unanimously and signed by Chairman Calanni and Treasurer Long. District map should be the same as last year. Sam will contact DOLA (Division of Local Affairs), County Clerk, and County Assessor and so advise them . Chiefs Report: (copy attached). Chief Stanley presented Chief’s Report: Explanation of one item left off report. Hartsel Fire Community Service offers free batteries for Carbon Monoxide and Smoke Detectors. It was suggested our fire district look into same. It was also suggested Fire Dept. recycle vegetable oil. Status of grant apps: Forest Service reimbursement for training in 2011 only if. training through Fire Academy and only for tuition. 7 volunteers. Cost for lodging approx $3000. Treasurer states we are under budget on training. Anita Long moved to approve $6000 for Fire Academy training in 2011 and seconded by Amy Mason. Vote unanimous. These funds may possibly be offset by a grant. Firehouse Subs Grant: In progress. Replacement for 962.for $136,500. Chief will submit after Monday. EMS Grant for Defibrillator: Pending information gathering. ES Council Grant: New east side TAC Repeater (PILT) funds. Putting off until Jan. meeting. Will have proposal by then. Appreciation Dinner: Should hear back from Bull Moose next week. Request buffet to offer several choices of entrée and wine on table. List of designate responders required for that evening. Four vegetarian dinners required. Board members to pay their own dinner. RSVP by Dec 31st. Quality Feedback Forms: Circulate final one more time. ES Council: Road closure. Fire Dept was on scene for 7 hours. New SOP will be committed to writing and will then circulate to board. How much did lack of road maintenance contribute on Hwy 9 and 102? Significant. BOCC Approval for Inspections per NFC: Chief Stanley will attend BOCC meeting Dec. 7th for sign off. EMT Class: Sign-ups at community college. $1250 per person. Board already approved. School Roof Repair: Chief approved plans for school roof repair. Deputy Chief Felton: Will finish up school next week for FF-1 certification . Auxiliary Report: Christmas Community Social: Scheduled for 5PM on Dec. 18th at the Bull Moose. Potluck bring dish of choice. RSVP’s to Dave Tilton or Barbara Felton. Pot luck on Nov. 20th was a success. Turkey coupons were provided to all volunteers by an anonymous donor. Christmas Lights: Will be put up Friday Dec 3rd at Fire Dept. Town Christmas Decorations: Will be judged on Dec. 12th by unbiased judges. Santa Claus: Will be at school with presents from Toys for Tots on Dec.14rh. Free Pancake Breakfast: With blood pressure checks suggested. Old Business Volunteer motivation: Dinner on Jan 18th. Gene has sign up list. Preliminary price on large plaque approx $70. Need smaller plaque for individuals. Sam and Gene will get info to Dave Tilton so Dave can order. Quality feedback forms: More input by Amy. Forms will be circulated one more time. Inclusion letters: Got about ten back. One batch sent in Oct. and one batch will be sent in Jan. Deadline is February to record inclusions for current year. Resolution to Set Mil Levy: Moved by Anita Long and seconded by Flip Boettcher. Vote unanimous. Resolution to Adopt 2011 Budget: Sam reported that all legal notices had been properly posted and a Public Hearing properly held. Moved by Amy Mason and seconded by Flip Boettcher. Vote unanimous. Resolution to Appropriate Sums of Money: Moved by Anita Long and seconded by Amy Mason. Vote unanimous. New Business Consideration of NFPA/COO Policy: Fee to be $75 payable to Park County Building Dept. Fire District will receive payment from county. Checklist is specified by NFPA. If a property is “included” in district voluntary inspection will be at no charge. Tabled until BOCC Approval of MOU. Lost UPS Shipment: Tim Paupore claim. Personal gear sent by UPS to Oregon. UPS lost one of the two bags which is only insured for $100. Processed through Fire Dept Insurance and is not covered. Law Firm concurs. Paupore claims cost is $4900 to replace firefighting equipment. Table rest of conversation to executive session. Meeting Schedule 2011: Amy Mason motioned and Flip Boettcher seconded to accept meeting schedule. Vote unanimous. Credit Card Status: Canceled all credit cards through Sunflower. Cards reissued to Stanley, Mandel and Felton but have not yet been received. Anita will follow up with Sunflower. Public Input: None Adjourn Public Meeting at 8:50pm Executive Session to follow: An executive session was held on the legal implications of the lost UPS shipment. ________________________________________________ Respectfully Submitted: Roberta Smith, Secretary