SOUTHERN PARK COUNTY FIRE PROTECTION DISTRICT

Minutes for April 7, 2011 Public Meeting


1) Call to order:  Chairman Calanni called meeting to order at 7:08PM 

2) Introduction of Guests: Jim Smith

3) Attendees: Board members Sam Calanni, Anita Long, Amy Mason, FlipBoettcher, and Harry Gintzer.
Also present are Secretary to the Board Roberta Smith, Fire Chief Gene Stanley, Auxiliary President Dave Tilton, Web Master Seth Stahlman,  Larry LePage and Joan LePage.  

4) Approval of Agenda:  Workers Comp moved to New Business. Discussion of credit card for Tim Paupore moved to Old Business.  TAC Repeater Site Status moved to Executive Session. Flip Boettcher motioned and Anita Mason seconded. Vote is unanimous.

5) Approval of March meeting minutes:  Change name to Jan Breslin.  Change Engine number to 962 under Status of DOLA Grant. Harry Gintzer motioned and Amy Mason seconded. Vote is unanimous.

6) Directors and Chief Reports:

Treasurers Report:  Comments on the Check Register included a payment to Tim Paupore payment for $2000 final settlement for radio/equipment in lost Fed/Ex shipment. Comments on the Balance Sheet included: No capital expenditures and Treasurer is holding off on Life PAC payment at this time until ordered parts are received. Profit and Loss Statement comments included;  income is under budget because of estimated tax income at $50,000 , however, we only received $41,000 which is a timing difference and a $5000 grant that was budgeted but not yet received. Treasurer’s Report, a copy of which was attached, was accepted as submitted.

       Public Relations (newsletter status): Newsletter to be published in April. Updated articles with the 
       Guffey Town Fire and  the CR 112 Fire.  We will make another plea for ads prior to publication.
                   
Regulatory matters:  Current with county and state submissions. We received Approval for Exemption from Audit for year ending December 31, 2010.
 
Chiefs Report: (copy attached).
Chief’s Trip to Texas:  Chief Stanley’s trip to Texas generated approximately $400.00 revenue to SPCFPD.
Medical Runs:  There were 3 Medical Runs related to Wild Land Fire support.
Fire Runs: There were 3 Fire Runs with very good responses. There was a tremendous response to CR 112 fire.  This was an example of how mutual aid should be provided.  Sam Calanni requested an article be written for the April Newsletter. Chairman Calanni extended appreciation for fast response by volunteers for recent local fires.
TAC 9 Repeater Status:  Discussion moved to Executive Session per Chief Stanley’s request.
 EMT CLASS: Larry Marvin and Kent Wierman doing well in class.  Chief states SPCFPD will incur unexpected costs due to being required to ride on AMR Ambulances.  They will require MMR titers or vaccinations, Hepatitis B vaccination, TB test and Background Check.  The cost is $723.  Chief Stanley will be meeting with Public Health Nurse, Robin, to discuss Public Health providing tests and vaccinations.  The cost will be reduced approximately 50% if provided by Public Health Dept.  Chief Stanley reported we have a total of 9 EMT’s at this time.
Colorado Wildfire Academy:  Colorado Wildfire Academy will be taking applications in June. Five firefighters have signed up.  The course will be held in Frisco.  District will need to keep track of tuition throughout the summer.
Denver Museum of Natural Science Tech and Science:  Two Denver Museum personnel will be in Guffey on Sunday April 10th and Monday April 11th to do a live video network presentation from the Chris Peterson Observatory to numerous schools.  Rita Baysinger’s husband, Dave Baysinger is one of the Museum personnel.  They will bunk at the Fire Station the two nights of April 10th and 11th.   They will have restroom and kitchen privileges.  There were no Board objections noted to their staying at Fire Station 1 for two nights.  Amy Mason offered housing for them as an alternative.
Engine #952 and crew returned:  Engine#952 and crew have returned from Indian Gulch Fire.  The district has received approx $3800 in revenue for use of apparatus.  Aaron Mandel was Engine Boss.
Aaron Mandel:  Aaron has taken a summer fire fighting job in Michigan.
April 8th BLM/SPCFPD Meeting:  Meeting on April 8th at SPCFPD Station #1 to discuss Guffey Gorge.  Ginger and Werner Lengacher who are direct neighbors to the Guffey Gorge will also be in attendance.  This is a planning meeting only and is not open to the public.
Deputy Chief Felton:  Deputy Chief is on vacation in Orlando, FL from 4/2/11 to 4/11/11.  Deputy Chief will return on 4/12/11.
Park County Public Health:  Discussion with PCPHD concerning an MOU to possibly help with future costs of EMT students.
CRRF Agreement Rates:  A “bidding war” was started by the Dispatch Manager in Pueblo.  When SPCFPD rate was not approved at $50/hr the rate went back up to $65/hr by the CRRF . The recommendation to dispatch on a rotation basis was rejected.   The dispatch appears to be done on the basis of favoritism.  Chief Stanley is not in favor of making a formal complaint.  Chairman Calanni supported that decision.   

Auxiliary Report:  Dave Tilton reported on the Auxiliary meeting which was held on April 1.  They decided on a Mexican dinner theme for the potluck dinner at the Fire Station at 6PM on April 30th. 
 BYOB.  Dave discussed the Ice Cream Social, Yard Sale and Booth Rental for July 4th.  
Amy will publish a reminder for the SPCFPD events to be held on July 4th.  Jerrica Spain’s name to be placed on  the plaque for deceased firefighters. Auxiliary brought two chicken dinners to Karen Frerich’s home as more family members were due to arrive prior to the wake for Jim Frerich.  Amy Mason discussed a Community Meeting on Fire Prevention and Evacuating Animals.  ID Tag proceeds to go to the Auxiliary. Fire Prevention Educational  Seminar for the community to be held at Fire Station 1 on April 27th at 5:30PM with potluck dinner/Animal Evacuation Meeting.

7) Old Business
       Inclusion letters:  Second round has 35 responses. The total is up to 140. This represents 303 acres
       and a potential annual tax income increase of approximately $3,405.  A 3rd round will be the final
       round.  We will hold a Public Meeting for the 3rd round Inclusions at the June meeting. 
       Status of Grant Applications (Fire Truck):  Follow up by the Chief will continue on Fire Service
       loan of an Engine Type 3. 
       Billing Rates for 2011 (Policy Change): $200 per apparatus per hour.  One hour minimum required.
       Status of Audit Exemption:  SPCFPD exempted again from the audit at a savings of approx $10,000.
       Federal Fire Fighting Business:  Only have two Engine bosses.  Tim Paupore lives in Oregon. Aaron
       Mandel is in MI for the summer.  We are depleting our resources.  One engine is out of the area.  This 
       was questioned  by a local resident as to why one engine was gone when we are having  local fires.  
       Don Felton is an Engine Boss trainee.  Chief Stanley would not ask Tim Paupore to come from Oregon 
       to an assignment without a credit card. In 2009 SPCFPD made over 20K for Tim Paupore’s services. 
       Amy Mason is recommending continuing the Wildfire Program.  All the board agrees as long as
      Guffey is serviced first.  The Board will reissue a credit card to Tim Paupore for use during the Wild
      Fire Season.
       
    
8) New Business
Public Hearing on Inclusions Round 2: Chairman Calanni opened Public Hearing on Inclusions Round 2.  There were no objections  to include these 35 properties. The Inclusions were published in the Flume on 3/25/2011.  Anita Long motioned to change Resolution date to April 7th.  Flip Boettcher seconded motion.  Vote is unanimous.
Resolution Accepting Inclusions:  Anita Long motioned the Resolution to Accept Inclusions.  Motion seconded by Flip Boettcher.  Vote is unanimous. Public hearing is closed on Inclusions round 2.   (Harry Gintzer asked why are not all properties automatically included.  Larry LePage explained)
Inclusions Round 3: We will discuss at June meeting as noted above. 
Summary of Indian Gulch Fire Assist: Please see above Chief’s Report
Service Truck Status:  Command and Mobile Communications Center, which is currently on Gordon
Scott’s  property, is in the process of modification.  Gordon is the Communication’s Officer.
Policy on Executive Sessions:  The policy will be tabled until next meeting to give Board Members time to review. The policy will be voted upon at the next meeting.  (Colorado Revised Statute).  Anita will put into policy format.  
Workman’s Compensation: Pinnacle Insurance Premium for Workman’s Compensation is $5300 from May 2011 to May 2012.  There are less than 30 volunteers. The premium is determined by payroll, number of volunteers and experience with Workman’s Comp Claims. A motion to pass Pinnacle Insurance Premium was proposed by Anita Long.  The motion was seconded by Harry Gintzer. Vote is unanimous.

9) Public Input: NFIRS is providing our Fire Danger Reports. SPCFPD will use local weather and defer to Chief and Assistant Chief for levels of Fire Ban Restriction if local conditions call for Higher Fire Danger Restrictions.
  
10) County Assessor’s Website: List on SPCFPD Website properties that are included and are not included in Fire District.  Print names or legal descriptions just as they are in Assessor’s Website.  SPCFPD Attorney approved with a Disclaimer Notice that the source of information is the Park County Assessor’s Website.  If privacy concerns then only print those not in district.
 
11) Public Meeting:  Meeting adjourned by Chairman Calanni at 8:59PM

12)  Executive Session  (if needed):  Executive Session held on TAC Repeater Site Status
 
 

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Respectfully Submitted by Roberta Smith, Secretary