SOUTHERN PARK COUNTY FIRE PROTECTION DISTRICT Meeting Minutes for July 7, 2011 Public Meeting 1) Call to order: Chairman Calanni called meeting to order at 7:06PM 2) Introduction of Guests: None 3) Attendees: Board members Sam Calanni, Anita Long, Flip Boettcher, Amy Mason, and Harry Gintzer. Also present were Secretary to the Board Roberta Smith, Fire Chief Gene Stanley, Auxiliary President Dave Tilton, Barbara Felton, Joan LePage, Lawrence Le Page, Don Rockstedt, Donavon Johnson, 4) Approval of Agenda: Motion made to add “Consideration for Petition for Relief of Debt” to New Business. Amy Mason motioned to approve the revised agenda and Flip Boettcher seconded the motion. Vote is unanimous. 5) Approval of June meeting minutes: Anita Long motioned to approve the minutes and Flip Boettcher seconded the motion. Vote is unanimous. 6) Directors and Chief Reports: Treasurers Report: (report attached) Bank balance as of June 1 was $3,598.20. We received 2 donations from Frerichs & Troth in the amount of $725. We received 2 checks from Forest Service for wildfire participation. Net Service Income to District in June was $4,380.92. $904.50 was paid to Larry Marvin for blood tests, shots, background check and EMT basic testing fee. Chief Stanley stated there was no public health nurse at this time to help with some of the medical costs incurred by the EMT training/certification process. Anita reported training costs were over budget for the 1st half of year but should even out over the full year. Vehicle fuel costs are up due to increased usage and increased cost. Fuel is at $3.68/gallon of gas and $3.65/gallon of diesel. Currently there are 10 Inclusions in Round 4. There are several properties that cannot be reconciled with the Assessors Data Base but are considered immaterial. The 1642 Included and the 821 Not Included properties will be published on the Web Site. Treasurer’s Report accepted as submitted. Public Relations: Next Newsletter publication tentatively scheduled for Sept/Oct. Regulatory matters: Budget preparation needs to be started. Preliminary budget will be issued this month. Chief Stanley, Chairman Calanni and Treasurer Long will comprise the Budget Committee. Deputy Felton may be included for training purposes. The committee will start meeting in September. Chiefs Report: (report attached) Chief Stanley reported. Amerigas: Amerigas Propane was awarded a contract with Park County at a fixed price for 1 year at $1.94/Gal. SPCFPD owns its own propane tank. Anita will call and ask if we are locked in at $1.94/Gal or will we be able to utilize other vendors if the price is less than $1.94/Gal. Illegal burn: A citation was issued by P.C.S.O. for $1000 in Pike Trails for burning a trash pile without a burn permit. This same party was billed by SPCFPD for $2500 because their property is not “included” in the District. Federal Fires: #952, Tim Paupore, Don Felton, and Larry Marvin are currently in New Mexico with #952 Engine. We will know today if they will be extended. Chief-CO and AZ incident: Chief Stanley assisted Federal Authorities in Texas in March and AZ in June. Medical Runs: 8 in June Fire Runs: 12 in June Water Well Tested Good with very little draw down. See Report: Several residents in town complained of private citizens’ use of Fire District’s water well may affect their wells especially during this drought. Black Mt. Drilling explained each well in Guffey has its own water source. Fire Dept well is producing as well as usual. Should we continue to allow community to utilize Fire Dept well? One party removes 1500 gallons per day for cattle. Amy and Sam discussed limiting water for personal human use and not animal use. It was decided to continue existing policy and Gene and Sam will talk with any party who may be abusing the usage. Bull Moose Death: There was heart attack victim which resulted in 6 medical exposures. Tests were negative for any communicable diseases that would endanger the exposed. The Coroner’s office performed blood tests and notified exposed persons. There will be officers training in response to the Bull Moose incident on Sept. 20th. This will be conducted by Gene Stanley and Joan LePage. Mills Gulch Fire: Chief Stanley notified Air Attack and Air Tankers of the wildfire on BLM. A 20 man “hot shot” fire jump crew responded. Today the fire is officially out. The volunteer response was satisfactory with 11 to 12 people. Aux Report: Dave Tilton reported that the July 4th activities which included a garage sale and Ice Cream Social were a success. Susan Geiger’s mother provided handouts to the public inside the fire station. Auxiliary volunteers were commended for doing a very good job. Doug Schellinger and Kathy Mikesell were commended by Harry Gintzer and others for doing a very good job both in setting up for the event and assisting afterward. Bill and Jane Pate were also commended as being very helpful. On July 26th Jeff Force will be providing the Annual Steak Cookout. Old Business: Inclusion letters (Round 3 and 4): Round 3 is complete. County Clerk is in the process of recording the Court Order. Round 4 Inclusions will be published in the Legal Section of the July 22 issue of the Flume. The Public Hearing for Round 4 Inclusions will be held at the SPCFPD August 4th Public Meeting. All Round 4 Inclusions should be recorded by August 12th. Sam Calanni will personally talk with Assessor, Dave Wissel regarding including properties in the 2012 Tax Base. TAC Repeater Site Status: Gordon Scott was initially scheduled to report on the TAC Repeater status, however, in his absence Gene Stanley gave the report. The TAC Repeater is still not quite ready. We were awarded a $5800 Grant contingent upon the blank spots in transmission coverage be filled. KNS agreed to take back the Repeater if it does not provide the needed coverage. KNS has been very patient on our withholding payment. TAC Repeater has to be programmed by KNS after the electrical is installed. KNS must give the County assurances the equipment provides the coverage as advertised in order for SPCFD to collect the $5800Grant. A Tech Rep will be needed when equipment is first started. The Tech Rep must fix both Dick’s Peak and the Repeater. Amy Mason motions to vote on authorization of payment when Chief Stanley approves TAC Repeater. Flip Boettcher seconded the motion. Vote is unanimous. Capital Asset Management Plan: Chairman Calanni provided the first draft of the Plan. Under Section 2 “Purchase Station Land”. Station 2 was built on Dave Hudak’s land. Sam will email the Law Office and have them prepare to go forward with Condemnation proceedings. The lease contract has been completed but cannot be finalized as Dave does not own the property outright. Section 2 “Replace Apparatus”. If Gene is successful with the Forrest Service they will permanently loan another unit. The Grant Application is still active. Section 2 “Addition to the Fire Station”. If the Grant is approved SPCFPD will meet 50K. Section 2 “Purchase of a second 12 Lead Monitor”. There is a possibility that the County can find a unit at a lesser cost. Section 2 “Purchase of 10 Hand Held Radios” was added to the Plan. The Draft Plan is to be reviewed by BOD members. Volunteer Signs: Gene Stanley will install. 7) New Business: Community Water Supply: This was covered in Chief’s Report. Wind Socks: Jim Ivey and Larry LePage will install the frame for the Flight for Life wind sock up on Fire Station 1 first. Wildfire Deployment: Covered in Chief’s Report. Credit Card Policy: Chief Stanley is requesting a credit card for Chief Engineer, Jim Yoder. Jim Yoder has been expending his personal funds to purchase parts at $300 to $400 at a time. Jim Yoder also uses his personal shop which is fairly well equipped. Anita Long asks why this is different from other part suppliers and Gene Stanley replies that some companies don’t like to take credit cards over the phone. Some discussions follow regarding setting up accounts with venders in COS or issue a credit card. Harry Gintzer motions that SPCFPD provides a credit card to Chief Engineer, Jim Yoder. Amy Mason seconds the motion. Vote is unanimous. Consideration for Petition for Relief of Debt: A letter was sent to Gene Stanley from Alfred Brown requesting financial forgiveness for response by SPCFP to extinguish a brush fire at Mr. Brown’s property. This property is “not included” in the Fire District. Relief must be based on compelling reasons per policy. Discussion followed; a) Mr. Brown was in violation of fire bans by starting the fire. Therefore, the fee of $2500 should remain owing. b) SPCFPD should stand by Chief Stanley’s letter and invoice. c) Once an exception is made SPCFPD will have to make exceptions for everyone. d) The fact that the letter of Inclusion was not received by Mr. Brown is not a compelling reason. Anita Long states Inclusion letter was sent to the address of record on the Assessor’s role. e) It was determined that Mr. Brown being a ‘Disabled Veteran” is not a compelling reason. f) The page went out at night as a structural fire. That is the reason for the amount of 5 response apparatus. There was no burn permit for this “brush fire”. g) Flip Boettcher motioned to reject Mr. Brown’s request for financial forgiveness. Harry Gintzer seconds the motion. Vote is unanimous. 8) Public Input: (proposal letter from Donavon Johnson attached). Chief Stanley encourages that CPR classes be offered to the general public. This could provide funds for the purchase of training items only. SPCFPD could net approx $36/student. Donavon Johnson holds an American Heart Assoc. Teaching Certificate. New standards have been adopted in April, 2011 and therefore only new classes available. Anita Long motioned to accept Donavon’s proposal. Flip Boettcher seconds the motion. Vote is unanimous. 9) Adjourn Public Meeting: Adjourned by Chairman Calanni at 9:20PM 10) Executive Session (if needed): No Executive Session Held ________________________________________________________ Respectfully Submitted by Roberta Smith, Secretary to the Board