SOUTHERN PARK COUNTY FIRE PROTECTION DISTRICT
                       Meeting minutes for the Oct 6, 2011 Public Meeting




Prior to calling the meeting to order, Chairman Calanni introduced Ms Debbie Gibbons of Wilson Insurance Services, who gave a 15-minute presentation on the future of Fire Pac Insurance coverage and how changes will affect our Fire District.

1) Call to Order: Chairman Calanni called the meeting to order at7:18 p.m.

2) Introduction of Guests:  Other than Ms Gibbons, no other guests were in attendance.

3) Attendance: Board Members Sam Calanni, Anita Long, Amy Mason, and Flip Boettcher.  Board member Harry Gintzer was on excused absence.  Also present were Board Secretary Roberta Smith, Chief Gene Stanley, Deputy Chief Don Felton, and Volunteers Larry LePage, Joan LePage, Seth Stahlman and Auxiliary Chairman Dave Tilton.

4) Approval of Agenda: Amy Mason motioned to approve the agenda and Anita Long seconded the motion.  The Agenda was unanimously approved as presented by the Chairman.

5) Approval of Sept. Meeting Minutes: The minutes were amended by the removal of the sentence, “Seth Stahlman will need a cable for each camera” and to correct the spelling of Dave Hudek to Hudak.  The minutes were unanimously approved as amended.

6) Directors and Chief’s Reports:
Treasurers Report: (report attached) Anita Long presented the financial statements for the month of September and year to date.  Highlights included, YTD net income is $37,023 more than budgeted because of higher than expected donations and service income, Capital Outlays $13,616 less than budgeted, Vehicle fuel costs are $4,551 over budget and all other revenues and expenses are within acceptable range.  A copy of the report is attached to these minutes.  She also reported that the 2012 Preliminary Budget has been prepared and ready for submission to the Board.  Anita also commented that 12K will need to be moved from the general fund to capital fund.  Sam Calanni will wait until end of year.
Public Relations:  Rita Baysinger will be gone next week. Newsletter scheduled for early November. Dave Tilton took a picture of the Volunteer Banner.  Amy Mason will send it to her niece.
Regulatory matters- Chairman Calanni reported that the required Surety Bond for all Board Members has been renewed for one year.  A Legal Notice will be published in the October 21st publication of the Flume.  The Public Meeting will at the next Board Meeting in November.  
Chief’s Report: (report attached)
TAC 9 Repeater Status: Tac9 Repeater is up and running (fine tuning needed) and the Grant check received from the County for this installation.
       Fire Runs, Sept: 6 Fire Runs 
       Medical Run, Sept: 3 Medical Runs
       Security System: The Security System arrived; however, the Monitor ordered did not arrive.  We need 
       to either reorder or check on back order.  Wildblue internet service has been upgraded and is
       significantly faster.  Installation of the third wind sock on Station 2 has been completed.  Thanks to Jim
       Ivey, Larry LePage, Kathy Mikesell and Doug Schellinger for their work installing the wind sock.
       Aux Report: Dave Tilton reported that the Auxiliary met on Sept 15, a Pancake Breakfast is scheduled
       for 0900 on Oct. 15.  This event will be posted on the web site.  The Community/Fire District 
       Christmas Pot Luck has been scheduled for Dec 17th at the Bull Moose Restaurant.  Barb and Don
       Felton will provide Toys for Tots at the Guffey Charter School and at the Christmas Pot Luck.  Dave
       also reported there were three volunteers for the Victim’s Advocate Class- Kathy Mikesell, Susan 
       Geiger and Barb Felton. He also provided an update on the memorial “flagpole” to be installed at
       Station 1. Also, a bronze plaque for Dave’s nephew will be provided.  

7) Old Business: 
TAC Repeater Site status-Covered in Chief’s report.  Project is complete (fine-tuning) and grant reimbursement received.  The check for the installation of meter has not cleared.
Capital Asset Management Plan: Awaiting approval of the 2012 Budget.
Budget Preparation Status: Proposed Budget has been prepared and will be submitted to the Board prior to our next meeting.  Public posting of the budget, legal notices and a Public Hearing will be accomplished as required.
Station 2 Land Condemnation-Chairman Calanni reported that all parties are in agreement with a “Friendly Condemnation” and our Law Firm has been instructed to proceed.  It was noted that a survey
 had been completed in 1997.  
 Security Surveillance System: The system has been purchased and received, other than the monitor,
 but not yet installed.

8) New Business:
Chief’s contract: To be discussed at a future executive session.
Public Posting of 2012 proposed budget: Will be appropriately posted prior to our Nov. hearing.
Board Member Bond: Renewed as reported under the “regulatory” section of these minutes.

9) Public Input: None

10) Adjourn Public Meeting: The meeting was adjourned at 8:05 p.m.



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Respectfully Submitted by Roberta Smith, Secretary to the Board